Notice of Probate NY

What is a Notice of Probate in New York?

Probate is a process conducted by the surrogate’s court in New York to authenticate a decedent’s (the person who died) last will and testament.

One of the primary purposes of probating a will is for the judge to make certain that the will was properly executed by the decedent and properly witnessed, that the decedent was of sound mind when he or she signed the will, and that the decedent wasn’t unduly influenced in making the will.

When a person dies leaving a Will, it is said that he has died testate. Of course, there are situations when a person dies without a will. This is called dying intestate.

The deceased’s assets are called the probate estate, and the representative appointed by the surrogate’s court to administer the provisions of the Will is called the executor. Letters testamentary are the legal documents that recognize the executor, and the limits of his/her authority in their fiduciary capacity.

The probate process entails gathering information and documents identifying, and determining the value of, the deceased individual’s estate assets, notifying interested parties, settling any debts, and filing taxes. The remainder of the estate is then distributed to those named in the will -individuals (family members, friends), entities, charities – as rightful beneficiaries.

What is a Notice of Probate?

In New York State, the probate proceedings happen in the surrogate’s court, typically in the county where the decedent was living when he or she passed away.

Every one of the 62 counties in New York State has a surrogate court judge elected by voters to 10-year terms, except for surrogate judges elected in the 5 counties of New York City, who are elected to 14-year terms. Every county has one surrogate, with the exception of New York County (Manhattan) and Kings County (Brooklyn) which each have 2 surrogates.

In a probate proceeding, the executor who is named in the will files a petition with the court along with the original will. This petition lists the individual’s date of death, the beneficiaries named in the will, the heirs who would inherit by state law if the will is invalid, and an estimate of the estate’s value.

Before the court will allow the executor to proceed, a notice of probate must be provided to each person named by affidavit in the petition as an heir. Thus, all interested people, beneficiaries, and heirs-at-law must be notified of the probate proceeding. The official name for this notice is a citation. The citation gives the surrogate’s court the authority to determine the rights of the people involved.

The citation informs the distributee or heir of the fact that the executor has filed for permission from the court to manage the decedent’s estate. The heirs can sign a waiver and consent to the appointment of the executor, either in response to the received notice or beforehand (thereby avoiding the need for a formal notice), or they can appear before the court to dispute the appointment.

When Is The Probate Process Needed?

When Is The Probate Process Needed?
If there’s no will, then the closest heir is named as the voluntary administrator.

When the decedent has an estate of less than $50,000, New York law designates this to be a small estate. This is formally called a voluntary administration.

With a voluntary administration, it doesn’t make a difference if the decedent had a will.

However, if the decedent owned real property, such as a condo, a house, or other real estate, in his or her name alone, it is no longer considered a small estate. If the decedent owns real property and makes a will, then a probate proceeding should be filed. If the decedent did not have a will and owned real property, an administration proceeding should be filed. If the decedent owned real property jointly with another person (such as a spouse) and had less than $50,000 of personal property, then this qualifies as a small estate.

In a probate proceeding concerning a small estate, the surrogate’s court appoints a voluntary administrator. If there’s a will, the executor of the will is named as the voluntary administrator. However, if there’s no will, then the closest heir is named as the voluntary administrator.

The surrogate’s court will issue a certificate for each asset listed in the documentation that the voluntary administrator collects and distributes according to the rules of the relevant New York statute in the New York Estates, Powers and Trusts Law (EPTL).

Who Can File An Estate Proceeding?

If the decedent had a will, the executor named in the will initiates the probate process or a small estate procedure in the surrogate’s court in the county where the decedent had their primary residence.

But if the decedent didn’t leave a will, New York law dictates who can file for administration or a small estate procedure.

Usually, it will be the “closest distributee” who can file for administration or a small estate procedure. Specifically, the decedent’s spouse has a prior right over the decedent’s children to file an estate proceeding. However, if the decedent didn’t have a living husband or wife, the decedent’s children have equal rights to each other. In that case, if the children cannot agree amongst themselves as to who may file for administration, the Surrogate will make that determination for them.  

If the relative with the priority right by statute doesn’t want to administer the estate, he or she can sign a renunciation and waiver form. Likewise, if any of the decedent’s relatives who have equal rights in an administration proceeding do not want to administer the estate,  they can sign a renunciation and waiver form as well.  No one is obliged to serve as executor or administrator of an estate against their will.

Note that this doesn’t mean that they are forfeiting their share of the decedent’s estate. They are only passing on administering the decedent’s estate.

Contact an Experienced New York Estate Planning Law Firm

Contact the law firm of Ely J. Rosenzveig and Associates, P.C. Email us at [email protected] or call (914) 816-2900 to discuss how we can help you create or update your comprehensive estate plan, or help you with your estate administration, tax, and litigation needs.

Ariel Rosenzveig
[email protected]

Ariel S. Rosenzveig received his Juris Doctor from the Benjamin N. Cardozo School of Law in May, 2011, and has been practicing law with the firm since August, 2011. During his summers while in law school, Ariel interned with the United States Commodity Futures Trading Commission in New York and with the Securities & Futures Commission in Hong Kong, China. While in law school, Ariel served on the staff of the Cardozo Public Law, Policy & Ethics Journal, volunteered with the Cardozo Advocates for Battered Women, and participated in the National Institute for Trial Advocacy’s Intensive Trial Advocacy Program. Prior to attending law school, Ariel worked as an arbitrage trader for a small proprietary trading firm on Wall Street. Ariel graduated summa cum laude from Yeshiva University in 2006. Ariel is licensed to practice law in the states of New York and New Jersey, and is a member of the New York State Bar Association (NYSBA), NYSBA’s Elder Law section, and the National Academy of Elder Law Attorneys (NAELA). In June, 2015, Ariel successfully completed a certificate program in mediation through the Program on Negotiation at Harvard Law School.



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